The URL can be used to link to this page

Home My WebLink AboutMinutes - City Council - Special - 8/15/2017 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING August 15, 2017 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 15th of August,2017, at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room, Lubbock, Texas at 11:00 a.m. 11:03 P.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,Texas Present: Mayor Pro Tern Latrelle Joy; Council Member Juan A. Chadis; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Attorney Chad Weaver; Deputy City Secretary Courtney Paz Absent: Mayor Daniel M. Pope This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Nate: The Electric Utility ward addressed agenda items in the fallowing order: 1.1; Executive Session;Public Comment, and 4.1-5.3. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on July 18, 2017. Motion by Jane Henry, seconded by Charles Dunn to approve the minutes of the July 18, 2017 Regular Electric Utility Board meeting. Vote. 5 -0 Motion carried by the Board Other: James Conwright(ABSENT) Dan Odom (ABSENT) Greg Taylor(ABSENT) Drew Tucker(ABSENT) Dan Odom,Electric Utility Board member,arrived in Executive Session. Special City Council Meeting August 15,2017 Page 2 of 4 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:04 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 11:32 a.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power&Light: Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements,generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider), 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel,purchased power agreements,and related services and strategies. 2. 1.4. Discuss and deliberate customer billing,contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code(Project to Identify Issues Pertaining to Lubbock Power and Light Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission Docket No. 45633). 3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. 4. REGULAR AGENDA Special City Council Meeting August 15,2017 Page 3 of 4 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints,billing forms and procedures and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board. Andy Burcham, Assistant Director of Electric Utilities; Matt Rose,Chief of Staff for LP&L; and Jarrett Atkinson,City Manager, gave comments and answered questions from the Board. 4.2. Presentation and discussion of financial and capital statements,financing options, audits,and financial policies of Lubbock Power& Light relating to debt issuance issues,reserve account funding,cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. Andy Burcham,Assistant Director of Electric Utilities, gave a presentation and answered questions from the Board. Chad Sales,Financial Planning and Analysis Manager for LP&L;and David McCalla, Director of Electric Utilities/CEO for LP&L, gave comments and answered questions from the Board. 4.3. EUB Resolution No. 2017-110058,an EUB resolution recommending to the City Council, in accordance with Section 2.03.415(c)of the Code of Ordinances of the City of Lubbock,one (1) appointment to the board of the West Texas Municipal Power Agency, Richard Casner, General Counsel for LP&L,gave comments and answered questions from the Board. Motion by Jerry Bell, seconded by Charles Dunn to approve EUB Resolution No. 2017-80058, to recommend Mayor Dan Pope to the City Council for reappointment to the WTMPA Board. Vote: 6 -0 Motion carried by the Board Other: James Conwright(ABSENT) Greg Taylor (ABSENT) Drew Tucker(ABSENT) 5. CONSENT AGENDA Motion by Charles Dunn, seconded by Dan Odom to approve items 5.1-5.3. Vote: 6 -0 Motion carried by the Board Other: James Conwright(ABSENT) Greg Taylor(ABSENT) Drew Tucker(ABSENT) 5. 1. EUB Resolution No.2017-80059, an EUB resolution authorizing the Director of Electric Utilities to execute a purchase order, ITB#7138-17-ELP,to L Wallace Construction Company, Inc. for LP&L Roof Replacements at Massengale Station. Special City Council Meeting August 15,2017 Page 4 of 4 -5. 2. FIUB ReSOILItion No. 2017-R0060, an I1fJB resolution authorizing the Director of I-Ilectric Utilities to execute a contract, RFP 4 7137-1 7-ELD, by and between the City of Lubbock, acting by and through Lubbock Power& Light and Asplundh Tree Expert Co., for LP&L Tree Trimming "n Services - Annual Pricing. 5. 3. EU B Resolution No. 2017-RO06 1, an EUB resolution authorizing the Purchasing Manager to execute a purchase order, RFP# 71 3)9-1 7-EILD, to Electrical Power Products, [tic, for LP&L Protection and Control Panels for Wadsworth and Southeast Substations. 12:58 P.M. CITY COUNCIL ADJOURNED There being no further business to come before COUnCil, the meeting was adJOL11-11LId. The ALJ2,USt 15, 2017 Special City Council Meeting minutes were approved by the City Council on the 26th day of October, 2017. DANIEL M. POPE, MAYOR ATT EST: –c—.- RLbec a Garza, City Secretal-�